How to Write a Great Email Opposing Zena Development

Submit your email by June 2nd to have the most impact! We are asking folks to write letters to officials in both Ulster and Woodstock ahead of the next Town of Ulster Planning Board meeting on June 9th. Based on the statements of the Town of Ulster Town Planner at the May 12th Planning Board meeting, it appears that the Planning Board is poised to end the environmental review, and THEN hold their first public hearing on Zena Development. Follow the steps below to write your email! If you have already written to Ulster and Woodstock, we are encouraging folks to write again!

All emails must be kind and respectful of town officials and volunteers.

STEP 1: PICK A PERSONAL TOPIC


The Town of Ulster Planning Board identified over 30 “moderate to large” potential impacts of Zena Development’s proposed subdivision and road extension in Part Two of the SEQR environmental review process. A project with this many “moderate to large” potential impacts must receive a “positive declaration” and a full environmental review. We must not allow Ulster to cut the environmental review process short with a “negative declaration.”

To write a strong email, you should discuss the potential “moderate to large” impact listed below that would have the largest impact on you personally.

Look through the impacts below and choose the one that will impact you most!

STEP 2: WRITE YOUR EMAIL


Put your message in your own words! Keep it short. It does not have to be perfect, as long as your letter is unique. Here is a suggestion for how to format your message:

Address your letter,
Example: Dear Ulster and Woodstock Officials,

Tell them who you are and why you are writing to them.
Example: I am writing as a resident of the Town of Woodstock because I am deeply concerned by Zena Development’s proposed subdivision and road extension.

IMPORTANT - Cut and paste these lines: The Town of Ulster must hold a public hearing about the environmental impacts covered under SEQR before a SEQR declaration is reached. Holding a public hearing after issuing a SEQR declaration is a bait and switch.

Explain why this is important.
Example: The Ulster Planning Board has not had the chance to hear comments from the public, and I am concerned our letters are not being reviewed. Over 40 letters have been submitted requesting a public hearing, and the public hearing has not yet been scheduled. I believe our voices should be heard before the Planning Board members make their declaration.

Explain that a Positive Declaration is required.
Example: I believe that the many potential “moderate to large” impacts noted in the EAF Part 2 require a Positive Declaration under SEQR.

Explain that you are especially concerned about the impact that you selected in Step 1. Please quote at least one item directly from the EAF Part 2. This shows Ulster that you are paying attention!
Example: I am especially concerned about increased traffic on local roads from the proposed subdivision. In the EAF Part 2, the Town of Ulster Planning Board selected “moderate to large impact may occur” for item “13a. Projected traffic increase may exceed capacity of existing road network.”

Be sure to explain why that potential impact is of particular concern to you. Just a few sentences are needed.
Example: I often walk my dog on Zena Highwoods/Church Road, and have had many scary run-ins with cars and trucks that are driving too fast around blind curves. I am concerned for the safety of myself and my neighbors if there are many years of subdivision and road construction, and traffic increases in our area because of the 30+ houses in Ulster.

Close your letter. Please include your address below your name to make it easy for readers to tell where you are writing from.
Example:

Sincerely,

Jane Doe

123 Forest Road
Woodstock, NY 12498

STEP 3: SEND YOUR EMAIL

It is best to put your message directly in the email. Attaching a PDF is also ok.

Send your email to the Planning Board, Town Board and Supervisors in Ulster and Woodstock.

IMPORTANT: Please BCC szd@stopzena.org so we have a record that your letter was sent.

Here are all of the email addresses you need:

planningzoning@townofulster.ny.gov, lhartmann@townofulster.ny.gov, mschatzel@townofulster.ny.gov, maryannd@townofulster.ny.gov, ulstersupervisor@townofulster.ny.gov, pcross@woodstockny.gov, jkerman@woodstockny.gov, jlavalle@woodstockny.gov, jconrad@woodstockny.gov, gyearick@woodstockny.gov, jdrue@woodstockny.gov, gtartell@woodstockny.gov, planning@woodstockny.gov, supervisor@woodstockny.gov, lricci@woodstockny.gov, losmond@woodstockny.gov, lkorolkoff@woodstockny.gov, rearls@woodstockny.gov, deputysupervisor@woodstockny.gov 

STEP 4: SPREAD THE WORD!

We need as many emails as possible! Please ask your local friends, family and neighbors to write letters.